Postdeadlines - CLEO/Europe-EQEC 2023 (2024)

Please take care of the following hints:

  • Do not use CAPITAL WORDS for example in author names or the title (except for common acronyms). 
  • Do not write TRANSPORT AND OPTICS IN HIGH MAGNETIC FIELDS but Transport and optics in high magnetic fields.
  • Do not write PETER SMITH but Peter Smith
  • Do not write EUROPEAN PHYSICAL SOCIETY, Mulhouse, FRANCE but European Physical Society, Mulhouse, France
    However write C.N.R.S.

  • Be sure to not exchange the first name and the surname. Otherwise, you will be listed by your first name in the author index.
  • Prefer to use full first names. Middle initials can be added after the first name. Do not state academic titles.
  • Submit all the authors’ information and add as many authors as required.
 The system will not allow the conference organiser to make any change and the person registering the submission is entirely responsible for entering the full and correct list of all the authors.
  • Do not misuse the LaTeX functionality to alter the font. However, it’s acceptable to use single italic words or the usual bold notation for volume numbers in citations.
  • Do not create empty vertical space. Do not use “” to create line breaks.
    You need to upload a one-page summary in PDF format. This extended version of the abstract will be included in the online conference digest.

Alternative 1: Restore an already filled form

It is possible to fill out a contribution form and to create a format test but instead of submitting the contribution right away you can download your data in form of a LaTeX file. Using this file, you can then later on restore the filled form. 

Alternative 2: Modify an already submitted abstract. In the exceptional case an already submitted contribution needs to be modified, please fill in the key for modification you received during the contribution submission.

In thefinal step you will receive a submission confirmation on screen and by email. Be sure to get this confirmation to ensure the proper registration of your contribution in the conference database. The confirmation email which will be sent will contain the format test as pdf for your records and a key for corrections. Corrections are authorized until the deadline is passed. After that deadline the review process will begin, and no change can any longer be brought.

These recommendations are intended to avoid technical problems in the transferal of your paper to the conference digest. Failure to follow these recommendations may result in papers being returned to authors.
Please note that the EPS will not manipulate or edit papers.
 The summary will be published in the online technical digest. Since contributed papers are selected on the basis of the summary, it should convey the original results in a succinct manner rather than describe the research topic.

Any of the following conditions may result in rejection of a paper:
– failure to submit the paper by the deadline date
– failure to complete the required fields on the web-based submission form
– failure to follow the compulsory layout recommendations (a short abstract, a one page summary in pdf format)
– Plagiarism (IEEE policy requires that all accepted papers must be checked for plagiarism).
– Novelty of results is one of the main criteria which needs to be kept. As a rule, the results which have been already published will violate this criterion and will lead to rejection

Notifications will be sent to the email address as given during the electronic submission.

1. Only papers for which the author(s) physically made the presentation at the conference will be eligible for the publications.

2. The accepted one page summaries (oral or posters) will be published on line by Optica (formely OSA) Publishing Group ( and IEEE Photonics Society’s IEEE Xplore Digital Library ( ). IEEE requests an online copyright approval during the submission.

The CLEO/Europe-EQEC conference digest series, containing papers presented as part of the conference programme, is registered in the name of IEEE. To the extent protectable by copyright law, the 2023 CLEO/Europe-EQEC conference digest as a whole shall be copyrighted by IEEE.

IEEE policy requires that prior to publication all authors or their employers must transfer to the IEEE in writing any copyright they hold for their individual papers. Transferring copyright is a necessary requirement for publication, except for material in the public domain or which is reprinted with permission from a previously published, copyrighted publication.

Upon transferring copyright to IEEE, authors and/or their companies have the right to post their IEEE-copyrighted material on their own servers without permission, provided that the server displays a prominent notice alerting readers to their obligations with respect to copyrighted material and that the posted work includes an IEEE copyright notice.

Authors are particularly encouraged to note the “Author Responsibilities” section of the IEEE Copyright Form, in which portions ofIEEE PSPB Operations Manual, section 8.1.1.B (concerning statements in work published by IEEE are the expression of the authors) appear.

Publication with IEEE is subject to the policies and procedures as described in the IEEE PSPB Operations Manual. Authors must ensure that their work meets the requirements as stated in Section 8.2.1 of theIEEE PSPB Operations Manual, including provisions covering originality, authorship, author responsibilities and author misconduct.

IEEE takes the protection of intellectual property seriously. Accordingly, all submissions will be screened for plagiarism using CrossCheck. By submitting your work you agree to allow IEEE to screen your work. For more information please visit:

IEEE defines plagiarism as the reuse of someone else’s prior ideas, processes, results, or words without explicitly acknowledging the original author and source. It is important for all IEEE authors to recognize that plagiarism in any form, at any level, is unacceptable and is considered a serious breach of professional conduct, with potentially severe ethical and legal consequences. To reuse someone else’s work and make it appear to be your own denies the original author credit for his or her contributions to the research and to Society. If you neglect to properly credit the work you have reused, either by choice or by accident, you are committing plagiarism.


Part of the process of signing a publication agreement may include giving permission or not to IEEE to make and distribute video and audio recordings of their conference presentation. Granting IEEE this simple permission to record your presentation will not affect in any way your rights or your employer’s rights to own and use your presentations.

When filling out your copyright agreement online form you will be asked to select your employment status:

An author’s copyright status is determined to a large extent by the type of employer for whom the author works. For example, if you are employed by the U.S. Government, and you are the sole author of your paper, then you should select “Employed by United States Government.”

Similarly, if you are the sole author and you are employed by a Crown Government (or if you and all your coauthors are Crown Government employees), then copyright to your paper will remain with the Crown Government. You should select “Employed by a Crown Government.”

Optica is the exclusive owner of all rights, titles and interests throughout the world of the names “Conference on Lasers and Electro-Optics” and “CLEO” which is a registered trademark CLEO®.

No publication right given by the authors:
In case authors do not wish to give consent to the post-conference IEEE and Optica publications, authors can submit the paper until step 4 of 5, and skip submitting the IEEE copyright agreement. The submission is complete by that, but it is not registered for IEEE.
Support to young researchers:

Postdeadlines - CLEO/Europe-EQEC 2023 (2024)


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